ESHRE 2019

REED MESSE WIEN – JUNE 23 – 26, 2019

AUSTROPA INTERCONVENTION is the official appointed housing office and has made a pre-selection of centrally located hotels close to the conference venue at best possible rates.

Conference Venue – Reed Messe Wien

Hotel Overview

The rates are indicated in EURO (€) per room, per night with bath or shower and include breakfast, service and taxes. For further information about the hotel please click the hotel name!

Hotels
(available rooms)
Double Single use
(1 person)
Double
(2 persons)
venue distance by public transportation
(Closest Underground)
COURTYARD MARRIOTT MESSE **** (2)290,00312,00 WALKING DISTANCE
(U2 Krieau)

Hotel Map

CONTACT ESHRE 2019 HOUSING OFFICE

For further questions, do not hesitate to contact:

ONLY Official appointed housing office ESHRE 2019

AUSTROPA INTERCONVENTION, Verkehrsbüro MICE Services
Verkehrsbuero Business Travel GmbH
Lassallestraße 3
A-1020 Vienna

Mrs. Daniela Filzwieser, Mrs. Heike Klinger

Tel.: +43 1 58800 513 or 534
Fax: +43 1 58800 520
Email: eshre2019@austropa.at

Booking and Cancellation Conditions

Individual hotel reservations - Early Bird Rate UNTIL 5 months before conference start

Booking information
* It is recommended to make your reservation in time – hotel reservation deadline is 18.01.2019 (5 months before conference start).
* Rooms will be allocated on a first come first serve basis according to availability.
* Full pre-payment is required. Austropa Interconvention is authorized to charge the credit card in full and will issue an invoice.

Cancellation
* No changes and no free cancellation possible (except name changes.)
* In case of No-Show the hotel reservation will be released after the first night.

Individual hotel reservations - Regular Rate

Booking information
* It is recommended to make your reservation in time.
* Rooms will be allocated on a first come first serve basis according to availability.
* To secure your reservation a credit card guarantee is required.
* All hotel expenses have to be paid directly at the hotel upon check out. The hotel will issue an invoice. The number of overnights booked in advance will serve as the basis for your hotel invoice. Please note that the hotel is entitled to charge all pre-booked nights.

Cancellation
* For room cancellations received from 21.03.2019 = one (1) night of the room rate will be charged to your credit card.
* The pre-booked nights are binding for the hotel. The hotel has the right to charge all pre-booked nights in case of shortening your stay. In case of No-Show the hotel reservation will be released after the first night.
* In case of cancellation or No-Show Austropa Interconvention is authorized to charge your credit card with the contracted cancellation fees.

Group Reservations

Group reservations (10 or more rooms) will be handled by seperate contract and seperate regulations. Please contact Austropa Interconvention directly for further information at eshre2019@austropa.at

Data Protection Policy

If you book a trip, stay or any other service, we collect directly or – if you do not book the stay or travel yourself – indirectly (via third parties f.e. via your employer, other intermediary travel agents, friends and family members or other organizers) the details of your trip or stay or other service (such as arrival and departure time and location, airline, hotel, car rental data) and other information required to complete your travel bookings. We may also collect special categories of information to provide accessibility, food preferences, or other desired services. If necessary, we also require the passport data from travellers. If we book trips for your escorts, we may collect the same data categories from them. Please forward this information to all those affected whose data you provide in a travel booking. Your customer data is stored in your travel or guest profile, where we collect the information required for your travel booking and the provision of our services. You can provide additional information in your travel or guest profile, including frequent flyer program credentials, regulatory identification numbers, and emergency contact information.

If the transmission of personal information is not carried out by the person concerned but by other representatives of the customer, the customer undertakes to inform the data subject about the data transmission to Verkehrsbüro MICE Services, Verkehrsbüro Business Travel GmbH and of the transmission by Verkehrsbüro MICE Services, Verkehrsbüro Business Travel GmbH to the recipient categories as described in the Privacy Statement.

Please find here our complete data protection policy.

Liability

Verkehrsbüro MICE Services cannot be held liable for the partial or entire cancellation or the change of date of the congress. In the event of cancellation or change of date of the congress by the congress organiser, Verkehrsbüro MICE Services shall not be held liable for any costs incurred or disadvantages suffered, including consequential losses, resulting from the cancellation or change of date. “Force majeure” shall free both parties from their contractual obligations arising out of this Agreement. The following events are deemed to be force majeure: war, occupation, riot, strike, complete collapse of the public utilities, complete suspension of air traffic (except for reasons of weather conditions or strike), but only if the hotel and its operation are directly concerned by these events. In the event of cancellation or change of date of the congress, as well as in the event of force majeure, all prior expenses incurred, in particular processing expenses, shall be charged to the company/contractor. Only written arrangements are binding. Sole venue is Vienna.

SCAM ALERT – PLEASE BE AWARE!

The organisers of the ESHRE 2019 and the official housing bureau Austropa Interconvention have been made aware that a number of scam service providers including companies calling themselves Exhibition Housing Management and Convention Hotel Services have been contacting exhibitors and companies supporting ESHRE 2019 in Vienna.

These companies are not related to the organisers of the congress and we strongly advise you not to accept their services. They operate by calling the speakers and exhibitors offering cheaper accommodation or suggesting that the official hotels are full. They are also posing as the official housing agency and asking for credit card details in order to confirm bookings.

The ESHRE 2019 has appointed Austropa Interconvention as the ONLY authorised booking agency and we strongly recommend you book through us to benefit from preferential rates and conditions in the official congress hotels. You can book your room online directly in this web site. Austropa Interconvention will not call you to offer accommodation. If you receive any calls from a company offering hotel rooms or other services related to the Annual Meeting please be aware that they may be scamming you. You can contact us Austropa Interconvention by telephone +43 1 588 00 513 or the congress email address eshre2019@austropa.at